FATS WALLER'S SECRET TO GETTING ON A WRITING ROLL

Daphne Gray-Grant is a writing and editing coach and the author of the popular book 8½ Steps to Writing Faster, Better. She offers a brief and free weekly newsletter on her website. Subscribe by going to the Publication Coach.

When you're undertaking a big writing project -- say a book, a large report or a website -- or even a medium-sized project, like a magazine article, it's easy to get overwhelmed. The usual advice, which I'm sure you've heard several million times before, is to break the work into small, manageable chunks.

Even Mark Twain was rather humourless on this point. "The secret of getting ahead is getting started," he wrote. "The secret of getting started," he continued, "is breaking your complex overwhelming tasks into small manageable tasks, and then starting on the first one."

Efficiency guru Brian Tracy says much the same thing, but more colourfully, in his book titled Eat That Frog. (I'm going to trust that you get the metaphor.)

I love this "start small" concept, but I've noticed that, with writing, it sometimes falls apart. That's because you tend to forget the details of what you were doing the previous day (or week), and you lose your place. Worse still, you lose your momentum.

As I worked on my book, 8-1/2 Steps to Writing Faster, Better, I decided I really had to wrestle with this momentum problem. Each morning, sometimes starting as early as 5 a.m., I'd write for an hour or two. I'd be sleepy and disoriented and not feeling very motivated. My solution? I decided I need direction. So, at the end of each day's work, I sat down and wrote myself a letter that I could read the next morning.

It pleases me to call this the Fats Waller secret, after his famous song, I'm Gonna Sit Right Down and Write Myself a Letter. (I know the music was written by Fred. E. Ahlert and the lyrics by Billy Williams but I stick by my title because Waller was the one who made the song a hit.)

In my letter to myself, I outline the specific writing tasks I need to do the next day. I might give myself instructions such as, "create a mindmap about XYZ." Or I might write, "perhaps a metaphor about "xx" would work in here." With experience, I also discovered that it's sometimes best to have a spectacularly easy task to begin my writing day, so, from time to time, I would assign myself the job of producing a simple sidebar or a list of bullets. The key thing is, I write these instructions to myself after a time of being thoroughly immersed in the project. Thus, when I come back to it, the letter brings me fully up to speed without wasting any time.

The Fats Waller secret works for more than just writing. Right now, I'm editing my books, which means I have to read each chapter many, many times. This involves a lot of stop and go. To keep track of my work, I write detailed notes to myself at the top of the document. If there are problem paragraphs or sections (especially ones pointed out to me by my trusted advance readers), I highlight the trouble spots in a different colour, so that I can find them quickly. I also write myself some notes directly in the text, again in a different coloured type, outlining the nature of the problems.

In this manner, I hope I can produce

...words oh so sweet

They're gonna knock me off my feet...

Thank you, Mr. Fats Waller.